The Law School calendar employs a system called Bedework, which is the same platform that powers the Columbia University events calendar. Bedework not only integrates the Law School’s events with the university calendar, but it also features robust event tagging and sorting, as well as event registration and e-commerce functionality. 

Below are some tips for writing and editing your calendar events so they are clear and consistent. Calendar editors have the ability to add and edit events. Students submit all events to Student Services for approval. For more information or guidance, contact the helpdesk at [email protected].

 

Bedeworks Calendar Homepage

This brings you to the “Event information” page.

  • Fill in the short title and long title fields. 
    • The short title is the most basic description and is limited to 68 characters.
    • The long title has no character limit and is useful for including a longer description of an event or the subtitle of a lecture.
cal img 2

 

  • Set the calendar to “public.”
  • For date and time, determine if the event has a defined start and end time in hours.
    • If the event does not have defined start and end times—the first day of classes or the beginning or end of add/drop, for example—check the box that says “all day” and select that day from the calendar. You may specify when the event ends by choosing either an end date or a duration ( below).
Calendar 6

 

  • If the event has defined beginning and end times and is shorter than one day, do not check the all-day box. Instead, you can specify either the beginning and end time (pictured below), or the event duration.
     
    calendar 7

 

 

  • If the event is a repeating event (for example, a weekly lecture that occurs every Friday morning), select the boxes “event recurs” and “show advanced recurrence rules” to add details about how and when the event happens.
    calendar 8

Note: Do not select “forever” as a time period for how long an event repeats. Even if it is expected to continue indefinitely, choose a time period of one academic year or less, and then create a new event  instead.

 

  • Make sure that the status of the event is set to “confirmed.”
  • Fill out the description and, if necessary, additional info fields (see image below for more information).
    Calendar 5
  • Under Related URL, include the URL of any related site you are directing users to, such as a link to Zoom or Eventbrite. The link text field is the hyperlinked text users will see directing them to click on that link (such as “Register here”).
    calendar 9
  • To add an image to your event, click “choose file” to upload an image. You can then use the slider beneath the image to zoom in or out to crop it. If you would like to tailor an image to this aspect ratio before uploading, the aspect ratio is approximately 7.5 : 3.3.
    Calendar 10

 

  • Where it says “alt text” beneath the picture, provide a visual description of the image, including a transcription of any words that appear in the image. This is so the image is accessible for screen readers.
  • Under “location,” select the location of the event. For online events, select “online event” and not “online.”
    Calendar 11

 

  • Under “contact,” select “Columbia Law School.” (In the future, you will be able to select your own office or department within the Law School).
    calendar 11
  • Finally, check off the following topical areas (required fields are marked in red):
    • Discipline: This should almost always be “Law.”
    • Events open to (this should be anyone who is permitted to attend).
    • Location.
    • Type (this can include more than one category. For example, a panel also could be part of a symposium, or a wellness event also could be a lunch).
    • Columbia Law: Areas of Study (if the subject matter of the event overlaps with an area of study on the Website, you might check this option).
    • Columbia Law: Audiences (this is the targeted audience you want to know about and/or attend the event).
    • Columbia Law: Functions and Programs (if your event is part of a specified program or series, check it here).
    • Columbia Law: Information (if your event is one of these specific events, check it here so that it can be surfaced more easily by students seeking to attend)
      • Academic calendar relates to events that are part of the academic year, such as exam periods.
      • A student deadline is more like something a student has to do (like “last day for students to turn in final papers”).
    • Columbia Law: Offices (if the event is organized by one of these offices, check it here).
  • “Suggest to” should be set to “preferred.”
  • When you are done editing your event, select “Add Event.”
  • Back on the Event information page, go to “Manage events”
  • Locate your event by selecting the date on which it occurs in the small calendar icon in the upper left and then scrolling to find it.
    calendar 2.1

 

  • When you see your event, select “Edit Event” beneath its title.
    calendar 2.2

 

  • This will bring you to the page where you created your event. After you make your changes, select “update event” on the bottom.

The events are currently imported from the Bedework calendar to the Law School calendar daily. If you create or update an event and need it refreshed on the Law School events calendar immediately, email [email protected] to manually refresh the calendar cache.

Use the Law School’s editorial style guide when writing your event titles and descriptions. Top style rules to remember:

  • Punctuate degrees properly: Executive LL.M., J.D., J.S.D., LL.M.
  • Do not abbreviate your group’s name. Spell it out so community members know more about the event and who is hosting it.
  • Dates: 
    • Spell out months.
    • Use a comma after the year: The event will be February 22, 2020, at Cipriani. 
  • Times: Bedework will format hours and minutes automatically, but make sure you correctly choose a.m. or p.m. 
  • Refer to Columbia Law School as Columbia Law School, Columbia Law, or the Law School; Do not use “CLS.”
  • In event titles, capitalize the first letter of: 
    • The first and last words of the short and long titles.
    • Prepositions with four or more  letters.
    • All other words except articles.
      • Short Morning Meditation Session With Patricia Bloom

      • Counseling and Psychological Services
      • May 2020 J.D. Degree Candidates: Deadline to Submit All Outstanding Spring 2020 Written Work
  • Ensure that all words and names are spelled correctly and professional titles are accurate.
  • Use a serial comma: Mindfulness Meditation Session for Students, Faculty, and Staff.