January 22, 2016—The University is tracking a major snowstorm that the National Weather Service predicts could result in hazardous conditions this weekend throughout the New York metropolitan area. Should the University decide to close or suspend activities, you will be notified via text message and email, and a notice will be placed on the Columbia University homepage. You may also call 212-854-1754 to hear recorded updates.
As always, please exercise caution and good judgment during weather emergencies, especially when traveling. For a list of resources, including directions for working remotely and accessing IT and other digital systems, please see below.
Preparing for Inclement Weather
Winter weather can bring a host of unexpected challenges. To ensure your safety and the continuity of essential services during weather emergencies, please take a few moments to familiarize yourself with the Columbia’s emergency procedures highlighted below. Should the University close due to inclement weather, you will be expected to stay abreast of the latest information and officers should be prepared to work from home as required.
Register for text message alerts from Columbia University
If you haven’t already done so, we strongly encourage you to register your cell phone number with the Campus Emergency Text Messaging system. This will ensure that you receive the emergency notifications sent by Columbia University.
Faculty and Staff
- Log in to https://my.columbia.edu/ with your UNI and password
- Click “Update Personal Information”
- Select “Mobile” from the phone type drop-down menu and don’t forget to “Save”
Columbia University Campus Closure
If campuses are to be closed, the University will notify you via text message and/or email. If the University closes, the Law School will also be closed. All classes and events will also be cancelled.
It is important that you proactively stay abreast of information updates as the situation progresses. There are several ways to receive follow-up information:
Check the Columbia University preparedness website for updates— http://preparedness.columbia.edu/alerts.
Check the Columbia University homepage for announcements—http://www.columbia.edu.
Call the Columbia main switchboard at 212-854-1754 to hear recorded updates.
When a major storm is predicted, it is prudent for all members of the community to anticipate a state of reduced capacity due to the impending weather system. If it becomes necessary, the Law School will announce an anticipated closing via Columbia Law School email (not personal email addresses). If the Law School announces an anticipated closure, we are unable to support events and they must be cancelled. Event organizers are responsible for notifying their constituents by:
- noting the event CANCELLED on the web calendar
- sending an email from the organizer to all registrants, if registration was required.
- Alumni events will be cancelled by the Office of Alumni Relations.
Please refrain from trying to hold your event regardless of the weather as the building will be locked and all service units will be closed. Only a very small number of essential personnel will be on duty or working remotely as required and no conference services will be provided.
Even in anticipation of a severe storm, it is still important that essential business operations continue. All officers and staff should be prepared to report to work. If this isn’t possible, please contact your supervisor directly to inquire whether it is possible for you to work from home, or to take a personal day.
Please review the information below and make sure you are set up at home should it become necessary to work remotely.
Remote Access to Law School Services
There are a number of ways to connect to your networked files, email, and library resources from a remote location.
Remote access to email
Remote access to your G: & H: drives
To access your networked files, please go to https://remote.law.columbia.edu and enter your CLS username and password. You will see the contents of your H: drive. The folder named Groups will give you access to your G: drive. There are other ways to access your files, including VPN (virtual private networking) and FTP (file transfer protocol). The web browser method is the easiest by far; but if you prefer or need other ways to access files remotely, please call the helpdesk.
Electronic Resources and Remote Access
The Law Library’s Electronic Resources page provides access to a broad range of U.S. and foreign indices, looseleafs, e-journals, and databases. In addition, a wide range of web-based resources is available through the University Libraries’ electronic resources page.
Remote access to law databases can be accomplished by selecting the link marked “access from offsite” beneath each listed database on our electronic resources page. The system will prompt you to enter your Law School username and associated password (i.e. the same username and password used to access Lawnet and other law school services).
Databases maintained by the University Libraries can also be accessed remotely. See their FAQ page for details. Feel free to call the reference desk 212-854-3743 in advance of an emergency if you have any questions.