This webpage is designed to assist you in setting up remote access to Internet and web based services offered by the Information Technology (IT) department.
The Information Technology Department (IT) provides technical support for Internet and web based services. Within this framework, IT supports:
Lotus Notes email account through the web client
Lotus Notes email account through an IMAP configuration
Lawnet services
CLS network file transfer service ("G" & "H" drives)
Course web pages
Calendar Events.
This webpage includes the advantages, disadvantages, and limitations of remote access services. The support for remote assistance is limited and does not include technical support for hardware or software for remote computers. The technical support includes how to configure a web browser to access remote services and how to use the remote services offered by the Information Technology Department.
Software and Hardware Requirements
There are no software or hardware requirements but it is assumed the remote computer has sufficient processor speed (manufactured within the last two years), functions properly (no hardware problems) and has adequate bandwidth (56K or better, cable modem, or Digital Subscriber Lines DSL).
What you need before you begin working remotely
Internet Access
Software & Configuration Information
Account Login Names and Passwords (see appendix)
Internet Access
Access to all the above-mentioned services requires access to the Internet. Once sufficient and reliable Internet access is established you will be able to use the supported services. There are several ways to obtain access to the Internet, but only a few are mentioned in this packet. Columbia University Information Technology (CUIT) provides all faculty and staff with CUNIX accounts, which can be used with a modem for dialup Internet access. CUNIX accounts will allow dialup access for the NYC local area at the cost of a local phone call. You will be charged long distance rates if you dial into CUIT outside of the local phone area.
To activate your CUNIX account with CUIT please visit the following websites:
Lotus Notes on the web provides the same type of widely used browser-based email service as Gmail, Hotmail and Yahoo. The client is an ordinary Web browser (Firefox, Internet Explorer, Safari, etc.) which enables you to communicate with your mailbox on the CLS mail server via the web.
When a recipient, such as yourself, wants to access the messages in the mailbox, the messages are sent from your mail server to your browser. Thus, you need only to be able to access a browser in order to receive and send messages. The browser can be in an Internet cafe, in a friend's house, a second office or in a hotel room.
You can also organize your messages in a hierarchy of folders on the remote server. In fact, web-based email is so convenient; many people simply choose to replace their IMAP clients (Netscape Messenger, Outlook Express, etc.) with Lotus Notes on the web. Its principle disadvantages are it can be slow when used with a bandwidth that's less than 56K (Lotus Notes web client requires >56K bandwidth), "work offline" is NOT an option and the web client is not synchronized with the desktop client's address book entries, inbox read and unread messages, and password.
Lotus Notes on the Web (HTTP)
Login to the Lotus Notes Client at http://email.law.columbia.edu
Use your email login, which is your full name.
Task buttons: New Memo, Folder, Delete, Tools, and Add Sender to Address Book appear across the top.The task buttons allow you to perform the following functions: send a message, create folders, move messages to folders, delete messages and add senders to the address on the Domino web server.
Folders appear on the left. Click on the name of a folder to see its contents. Select the messages in the Inbox folder by clicking in the check box next to it.After selecting messages, you may move or copy them to other folders, by clicking on the Move to Folder or Copy to the Folder links in the upper right corner.
Read a message by clicking the name or email address that appears in the Who column as a hyperlink.A new window will appear and give options: New Memo, Forward, Reply, Edit, Delete, Go To, Copy Into.
Address Messages to the CLS community by clicking on the Address button and selecting the Columbia Law School Directory from the drop down menu next to the Look in: field.Click in the Starts With: field to type the CLS member�s last name.Hit Enter or Click Find to search the directory.
To save sent email click the send button and then send and save.If you do not prefer to save a copy of sent email in your account click the Send button and then Send again.
Navigate through pages by using the Back Navigation button to get back to the previous page.
For more help, click on the Tools task button-Help, and then Getting Around in Domino WebMail.
Connecting to Email Using IMAP, Internet Mail Access Protocol
The IT department adopted the Internet Mail Access Protocol (IMAP). IMAP access keeps everything on the server: all messages in the inbox, sent, drafts, and other folders. It has many more features than POP3, but it is also more complex. IMAP is designed to allow users to manipulate remote mailboxes as if they were local. In particular, IMAP enables the user to create and maintain multiple message folders at the mail server. The user can put messages in folders and move messages from one folder to another. IMAP also provides commands that allow the user to search remote folders for messages matching specific criteria.
Another important feature of IMAP is that it has commands that permit an IMAP client (Messenger, Outlook, etc) to obtain components of messages. For example, a client can obtain just the header of a message or just one part of a multipart message. This feature is useful when there is a low-bandwidth connection (a wireless or modem connection) between the email client and the email server. With a low-bandwidth connection, the user may not want to download all the messages in the mailbox, especially long messages that might contain attachments like audio or video clips.
IMAP also has an offline work mode. In this mode, you can download selected folders for offline work and upload messages to the server. IMAP offline gives the ability to read and write email messages without being connected. This method saves phone and internet access costs, and could reduce the need for an extra phone line.
If you are using a dial-up connection and will be using one computer at a fixed location, we suggest using IMAP work offline.
If you have a cable modem or DSL, we suggest that you use IMAP online.
If you will be traveling with a laptop, we suggest you connect to your IMAP account at least once before you travel to synchronize the account and download any new messages to use IMAP work offline on the road.
Information needed for IMAP Configuration
Fields
Example
Full Name
Your first name & last name i.e. Jane Smith
Incoming Mail Server User Name:
Your first name & last name i.e. Jane Smith (or jsmith)
Email Address:
For faculty/staff i.e. jsmith@law.columbia.edu
Incoming Mail Server:
equinox.law.columbia.edu
Server Type:
Imap
Outgoing Mail Server (SMTP server):
smtp.law.columbia.edu*
Outgoing Mail Server (SMTP) User Name:
Not necessary if you use smtp.law.columbia.edu
*If you are dialing into CUIT, use smtp.columbia.edu. If not, contact your ISP to get the name of their outgoing mail server.
If you do not have a laptop or do not plan to take a laptop on your trip, or if you use different PCs while away from the Law School, we suggest that you use Lotus Notes on the Web. You will not have to configure the computer at your destination and all you need is the URL (http://email.law.columbia.edu), your email login, and password.
Enter the email address in the forward email address field to the email account where you want your email to be forwarded.
Click the Submit button.
Click the Close button and wait five minutes for the processing of your request.
If you want to change email forwarding address, please repeat the steps 1 through 6, but at the step 4, replacing the current forwarding address by the new forwarding address.
If you want to stop email forwarding, please repeat steps 1 through 6 except the step 4; at the step 4, remove the email address from the forward email address field and leave it blank.
Click here to forward your Columbia Law school e-mail to another email account.
Starting on 11/17/08, every email message will be tagged with weblinks similar to the following footer message:
Teach email if this message (ID 552073499) is spam:
Spam: https://antispam.law.columbia.edu
Not spam: https://antispam.law.columbia.edu
Forget vote: https://antispam.law.columbia.edu
Simply click on the link of your choice and let the software do the rest.
Your Spam Folder
With the new spam settings, spam will no longer be delivered to your spam folder. Please check and delete unwanted email in your spam folder. Email messages identified as spam will be held on the anti-spam server. You will receive periodic notifications to delete the contents of your anti-spam folder.
More Spam Management options.
For those who need or would like more control over managing spam, there is a web-based utility that will give you the ultimate control over spam. The utility can be found at http://antispam.law.columbia.edu and is specific to your law school account.
To login, please visit http://antispam.law.columbia.edu. You must use your law school network account and password combination. This is the login account you use on your office computer to log into the law school network.
Spam Email Architectural Changes
We will also increase our spam threshold and block more SPAM, but rest assured, you will not miss any legitimate e-mail. The new anti-spam feature and a few other architectural changes to our email environment will give you more control managing the balance between real email versus spam-mail, as well as dramatically reduce he number of overall spam messages.
Service and support
If you need a hand configuring your specific anti-spam settings, please schedule a consultation. You can also contact us several ways:
By default, the Lotus Notes Client replies with all attachments. More often than not, the additional reply with attachments is unnecessary and imposes stress on the email servers. To reply to a message without an attachment, please do the following:
1. Open or select the message.
2. Do one of the following:
To reply to only the sender, from the menu, choose Actions - Reply and then choose a type of reply as described in the table below.
To reply to the sender and all visible recipients, choose Actions - Reply to All and then choose a type of reply
3. Reply without Attachment(s) (This option sends a reply that included all history, except for file attachments)
Remote access to your "G" & "H" drives using Virtual Private Networking (VPN)
Virtual Private Networks, or VPNs, are designed to allow a computer (most commonly, laptops) outside of a given network to behave as if it were physically located within the network. The main advantage of a VPN is that the remote computer can access network resources, such as printers and shared drives, in real-time and in a manner similar to being in the office.
For Columbia Law School clients, this means that you can now access your files, directly, allowing you to make modifications to files in real-time. The advantage of a VPN over existing FTP and web- based file transfer methods (where files must be downloaded, modified, and then uploaded back to the server) is clear. In addition, you may send jobs to print to the office network printers from wherever you can connect to the Law School VPN.
Remote access to your "G" & "H" drives using a web browser
You can securely download the contents of your network drives by using any web browser. You can also upload files from a remote computer to the CLS network file system. To use this service, please click here, and login using your Law School username and password combination. The web interface is intuitive; however, if you would like to learn more about this service please click on the help button on the menu bar or contact the Helpdesk.
Remote access to your "G" & "H" drives using FTP (File Transfer Protocol)
The FTP (File Transfer Protocol) is used to transfer a copy of a file from a remote computer (for example, the Columbia Law School Network) to a local computer (for example, your home PC). Similarly, you may use FTP to transfer a copy of a file from a local computer (for example, your home PC) to a remote computer (for example, the Columbia Law School ). This service is available on the Law School Network so that faculty and administrators can transfer files to and from home.
Recommended FTP client: WinSCP
Download: http://www.columbia.edu/acis/software/filetransfer.html (your UNI login credential is needed) The Law School 's FTP Server supports S-FTP. You can configure your FTP client with the following settings:
Lawnet is the name given to a set of web-based services that provide live access to the administrative databases of CLS. It allows Law School students to register for class, add/drop classes, and change local address listings. It allows faculty members to access their class/wait lists to the minute, submit grades, view the face book, and more.
Type your law school network login ID (the ID you use to login the law school network) and your password, then click on the Login button. (NOTE: If prompted, do not tell your browser to remember your user name and password when logging into this site!! Otherwise, others will be able to change grades, and will have access to other sensitive data).
Lawnet Services
After you login, the Lawnet screen appears. The following services will be available via the buttons on the screen (and more are added on a regular basis):
Register Ethernet Card (if you want to use your laptop to access the Internet from a Law School jack) *
If at any point you would like to use a loaner laptop for a business trip, conference, lecture, etc...you can stop by the helpdesk and/or email us at helpdesk@law.columbia.edu to make a request.
We have a small pool of laptops, that are configured with all Law School applications. The laptops are ready to go, fully supported by IT, and work with our system.
Judging on availability, we can loan laptops for up to 1 week, but please call and/or email for availability.
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Managing your University Network ID (UNI) Account
Your Columbia UNI account is also called your CUNIX account. Cunix and UNI are interchangeable. If you have managed your payroll information and/or benefits package online, chances are you have already used your UNI account. The following link will take you to a page that allows you to look up your UNI account, activate a new account, or reset a forgotten password.
Please note. If you have forgotten your password, you DO NOT have to go in person with your Columbia ID card to the University Computing Support Center. The law school IT helpdesk can reset UNI accounts from the 7th floor Helpdesk in Jerome Greene Hall. Please visit us Monday - Friday, 9:00am - 5:00pm, in JG 731 if you need this service.
Managing email settings, set up a vacation message, etc
Your University email address is your uni@columbia.edu. This is your official email address for university mailings. Mail to your uni@columbia.edu account is delivered to the University email system. At your option, you can forward mail to another address on or off campus by filling out an online form; however, you need to login to the following site with your UNI account and password, and then follow the online instructions. The following link will take you to the email login page:
