We need at least two business days notice for events taking place during normal working hours. "Normal working hours" refers to weekday events which begin after 8:45 a.m. and end before 6:00 p.m. Reservations for equipment before or after hours need to be made as far in advance as possible in order to allow for scheduling staff beyond normal working hours. Weekend reservations for equipment requires even more notice and are only accepted conditionally on staff availability. If we are unable to provide you with support we will work with you to find a suitable solution.
During certain times of the year, such as before exams, religious holidays, etc., especially heavy demands are made on equipment and staff, so it is advisable to make reservations as early in the semester as possible. Also, any activity requiring audiovisual support on a frequent basis or weekend use may need approval by the Law School for additional funding.
If we do not have equipment you need, it may be possible to rent it if we are provided sufficient notice to allow time for placing the order and transporting to your event.
Technology charges:
Educational Technology supports regularly scheduled Law School classes, Law School faculty and Law School student events from 8:30am until 6pm without charges. Events sponsored by outside organizations or other Columbia groups are not normally scheduled during regular school hours. Outside organizations and non Law School Columbia groups that do have an event during the hours of 8:30am and 6pm will be charged. Student events and outside organizations that end after 6pm, begin after 6pm, or take place on a weekend, charges apply.
The minimum charge is $50.00 per hour for staff time and the use of classroom AV equipment plus material. On weekends there is a 4 hour minimum. ($200) if a staff member needs to be present to support an event. If an event utilizes more than one classroom or for other reasons is complex enough to require more than one staff member, the charge is $50.00 per hour per staff member.
Charges for videoconferencing, webstreaming of an event, complex video recording or other high level support will be determined on a case by case basis.
Custodial & furniture charges:
Educational Technology does not handle furniture or custodial arrangements for events. Please contact buildingevents@law.columbia.edu for further info.
