You will be paid on the last business day of each month from July through June.
Direct deposit is advised. Please complete the forms as part of your benefits enrollment
The Department of Human Resources will provide information on benefits and enrollment in insurance plans
2. Accounts
Each faculty person has two Law School account numbers:
One is for general office expenses (fed ex, office supplies, etc.)
The other represents an individual travel and research budget with an annual allocation
Funds not used within a specific academic year can be rolled over for one year
No carryover can be more than one year’s allocation; You will receive a monthly statement for your research account
3. Telephones
You will have a unique telephone line and voice mail
Each faculty person also receives a PSC (personal security code). Personal security codes allow charging a call on a restricted line (seminar/conference room or public fax machine) by prefixing the call with a two-digit special code.
Instructions for using the PSC: Dial 97 – wait for two beeps – enter psc – wait for three beeps, then dial tone.
4. Faculty Assistants
You will have a faculty assistant to provide support to you. Generally, this individual will be shared with 3 other faculty members
Faculty assistants are a valuable resource and receive training on all business office procedures. Please rely on them for all Business Office-related matters.
5. Business Office and Expense Reimbursements
Routinely, expenses should be paid directly by the Business Office and not paid by the faculty member and later submitted for reimbursement.
Examples of business expenses paid directly by the Law School:
All payments to an individual for research work or reimbursement of expenses.
Book your airfare through our travel vendor and charge it directly to your research account.
Hotel expenses for visiting guests
Honoraria for visiting speakers can be paid by check request
Reimbursement for conference participants or non-Columbia affiliates can be reimbursed by check request
Conference/Subscription Fees, Books
Laptops and all computer-related purchases must go through the Law School IT desk. Computer-related purchases include desktops, laptops, printers, all other hardware and peripherals, and software. The IT Department is available to assist you in identifying optimal hardware and configuring your computer. They can be reached at 4-1370.
Vendors providing services can be paid by check request or directly with an invoice
Many local restaurants will accept a "letter of credit" from the Business Office in order to charge the expense directly to the Law School
Business expenses for which you request reimbursement
Payment for personnel services and laptops cannot be reimbursed (see above).
Travel and business expenses for which a clear business reason exists and for which the cost is not excessive. Airline tickets purchased at the lowest economy fare, should you choose to book on your own.
Requests for travel reimbursement should be submitted within 10 days of a trip’s completion.
Expense reimbursements submitted after 120 Days require a memo detailing the reason for delay and are always considered taxable income to the traveler and will be reported on their annual Form W-2.
Original receipts, web confirmations, invoices, itemized hotel bills or credit card receipts should be included as proof of payment
Detailed receipts must identify date of purchase, vendor name, itemized list and total amount
For expedited service, sign up for direct deposit through the accounting dept. at https://wwwa.ais.columbia.edu/apr/dirdep_applic/dirdep_start.php
