All students who are U.S. Citizens or permanent residents must file a Free Application for Federal Student Aid (FAFSA) online at http://www.fafsa.ed.gov in order to receive GSF. Even if you do not receive financial aid to attend CLS, you must still fill out the FAFSA to receive GSF funding. The deadline to fill out the FAFSA is March 22, 2012. Before you can complete the FAFSA this year, you must file your taxes. Your funding will be jeopardized if you do not fill out the FAFSA on time.
If you received Guaranteed Summer Funding last year, and have not received your W-2: Log into my.columbia.edu, and click the "Faculty and Staff" page (link is on the upper left corner). You can access your W-2, by clicking "My W-2." If you do not have a faculty and staff tab, you can e-mail payroll with your W-2 request at w2@columbia.edu.
After completing your FAFSA, you must complete a Work Study Certification Form, and turn it in to Social Justice Initiatives' mailbox (Box B-26, Information Center, first floor Jerome Greene Hall), or to Bernice Ines at 410 West 116th Street (Little Warren), 3rd Floor by March 22, 2012.
If you are an international student, you must obtain a social security number in order to receive guaranteed summer funding. You can only receive your SSN within a month of your internship start date. Details for obtaining a Social Security Number are below in the GSF Payroll Section.
UPDATE YOUR LAWNET ACCOUNT
Please update your job search status on LawNet. If you are applying to a public interest position or have secured an internship, please update your information on LawNet. If you no longer will be using the funding, please contact Bernice Ines at bines@law.columbia.edu to withdraw from funding.
Social Justice Initiatives and Human Resources will host three payroll orientation sessions. You MUST attend one of these sessions.
Monday, April 2, 2012, 12:10pm-1:10pm, JG 107
Tuesday, April 17, 2012, 12:10pm-1:10pm, JG 107
If you are an international student working domestically, you will still need to attend a payroll session and bring the appropriate paperwork (passport & visa, I-20, I-94).
IF YOU ARE IN THE HUMAN RIGHTS INTERNSHIP PROGRAM WORKING DOMESTICALLY, YOU MUST ATTEND A GSF PAYMENT SESSION AND TURN IN ALL RELEVANT PAPERWORK.
In order to expedite the process, please come prepared by completing and bringing the following documents:
1. TAX FORMS.
*Please note that your employer is COLUMBIA UNIVERSITY.
The following table is a guide to required tax form collection and submissions:
Category
Tax Forms Required
Employees residing in NYC or Yonkers
W4 & IT-2104
Employees residing outside of NYC or Yonkers
W4 & IT-2104.1
(NJ or CT State Form Optional for NJ or CT Residents)
Employees claiming exemption
W4 & IT-2104-E
(must meet all requirements listed on tax forms)
Employees moving outside of NYC or Yonkers
Form IT-2104.1
Employees moving into NYC or Yonkers
Form IT-2104
Employees claiming exemption based on a tax treaty
Form 8233
Links to the required forms and instructions can be found at the following websites:
Special Requirements for Nonresident Aliens
Federal W-4 form has special requirements for Nonresident Aliens (NRAs). Please download Notice 1392 “Supplemental Form W4 Instructions for Nonresident Aliens” (http://www.irs.gov/pub/irs-pdf/n1392.pdf) and include these instructions as part of the W4 packet for all NRAs.
As described in the instructions, NRAs will complete the W4 as usual except for lines 3, 5, 6 and 7. These lines are to be completed as follows:
· Line 3 – the individual must check the single box
· Line 5 – the individual claims 1 withholding allowance (please see notice 1392 for exceptions)
· Line 6 – the individual must write “nonresident alien” or “NRA” on the dotted line
· Line 7 – the individual cannot write exempt in this box
If you have questions regarding these compliance requirements, we encourage you to contact the HR Processing Center Help Desk at 212-851-2888. If you have questions on how to fill out tax forms, you should contact an accountant.Social Justice Initiatives and Human Resources will not give you tax advice.
2. I-9.
Your employment with Columbia University is contingent upon receipt of proof of eligibility to work in the United States. This requires that you complete a Form I-9 in compliance with the Immigration Reform and Control Act. As part of this compliance, you must complete Section I on or before your first day of employment.
- Please go to www.newi9.com to complete the first part of the I-9 application.
-Once the first part is completed, a list of acceptable verification documents will be presented. Please present the appropriate documents to the Service Center at 210 Kent Hall.
3. SOCIAL SECURITY NUMBER.
If you do not have a U.S. Social Security Number (SSN), you must register for one at the Social Security Administration Office (SSA) which is a government office located off-campus.
What to do:
1. Please obtain a Social Security Verification Form from the Law School's Human Resources Department; located in room 601 WJW.
2. This form must be signed by the Law School's Human Resources Department as well as a representative from the International Students & Scholars Office (ISSO)
3. Directions to ISSO:
524 Riverside Drive, Suite 200
Between West 122nd Street and Tiemann Place
Hours: Monday - Friday, 9am-5pm, except Wednesdays, 10:30am-5pm
Tel: (212) 854-3587
4. Please take signed forms to your local SSA Office. You MUST go to the SSA Office in the borough in which you live. For information on SSA locations, please go to www.ssa.gov or call 1-800-772-1213.
5. Bring SSA receipt to information session.
4. BRING A COPY OF YOUR RESUME.
5. PERSONAL RECORD FORM.
Print and complete this form and bring it with you to the payment session.
6. 195 EXEMPT FORM
Print and complete relevant form and bring it with you to the payment session.
IF YOU ARE IN THE HUMAN RIGHTS INTERNSHIP PROGRAM WORKING ABROAD, OR WORKING ABROAD (NON-HRIP), OR RECEIVING SUPPLEMENTAL FUNDING, YOU WILL RECEIVE A STIPEND, AND DO NOT NEED TO ATTEND A PAYROLL INFO SESSION.
If you are an international student working abroad, you will receive a stipend and do not need to attend a payment session. If you are working abroad (and not an HRIP fellow) or if you are receiving supplemental funding, you must notify Bernice Ines at bines@law.columbia.edu.
GSF PAYMENT
PAYMENT DISTRIBUTION
If you are a 1L, who will not be working in the Federal Government, you should be paid on the following dates: June 15, June 29, July 15, and July 30.
If you are a 2L, who will not be working in the Federal Government, you should be paid on the following dates: June 15, June 29, July 15, July 30, and August 15.
If you are a 1L or 2L who will be working in the Federal Government, please let Social Justice Initiatives and Human Resources know at the payment session.
If you are receiving a stipend, you can either receive the stipend by check or by direct deposit. If you are already signed up with direct deposit for loans and refunds, then this stipend money will automatically be deposited into your account. If you do not have this set up already, you can apply for direct deposit using the following link: http://www.columbia.edu/cu/sfs/docs/billing/Stipends.html, If you choose to receive a check it will be held for you at the University's Cashier's Office.
DIRECT DEPOSIT
The Payroll department no longer processes direct deposit for summer employment. Once employees are established in the central Human Resources system, they may enter in their own direct deposit information online. After receiving the first paycheck, you may go to http://my.columbia.edu and enroll for direct deposit. Log on using your UNI.
